How to Create PDF File on the Computer? 4 Ways

How to Create PDF File on the Computer? 4 Ways

How To Create A PDF File On The Computer?

PDFs, or Portable Document Format files, are a popular type of document that can be easily shared and viewed on a variety of devices. To create PDF files or save text as a PDF file, there are several programs available. Once you create the PDF, there are a few ways to make it interactive and engaging for your audience.

Whether you’re creating a report, sharing a presentation, or sending out an application, PDFs can be a versatile and convenient format to work with. In this guide, we’ll walk you through how to create a PDF on any device and offer some tips for making pdf file documents that look great.

Create a PDF Document on a Computer

In general, here’s the steps you need to take to create a PDF on a computer.

  1. Open the document or file you want to convert to a PDF. This can be a Word document, Excel spreadsheet, PowerPoint presentation, or any other type of file;
  2. Click on “File” in the top left corner of the application;
  3. Select “Print” from the drop-down menu;
  4. In the Print dialog box, click on the drop-down menu next to “Printer” and select “Microsoft Print to PDF” or “Save as PDF” option;
  5. Choose any additional printing options, such as the number of copies, paper size, or orientation;
  6. Click on the “Print” or “Save” button, depending on the application you are using;
  7. Choose a location on your computer where you want to save the PDF file;
  8. Give your PDF file a name, and click on the “Save” button;
  9. Your PDF file will be created and saved to the location you selected.

In the next section, we will discuss making pdf file documents on specific devices.

How Do I Create a PDF Document on MAC?

There are a couple of options to make a PDF in macOS. The most well-known way is to utilize the Print button and print to PDF, instead of directing the file to your printer. 

Here are the steps to take to print to PDF, instead of the printer:

  1. Open the document you plan to print to PDF;
  2. From the menu, choose File, then Print;
  3. Either click the PDF button, or the down arrow, in order to open the PDF menu (drop-down);
  4. Choose Save as PDF;
  5. Name your PDF file and choose a location on your computer in which to house it.

In addition, you can go to File, then Export in the menu bar of the PDF maker app you are using, and you will be set on making PDF file documents on a Mac. In the case of using Preview, the choice will say Export as PDF.

How Do I Create a PDF Document on a Windows PC?

A Windows PC offers you several options to make PDF documents. You can use all Microsoft Office products, Word, Excel, PowerPoint (to name a few) if you want to make pdf file documents. Here’s how to do it in Word:

  1. Select the Word file you want to convert to a PDF;
  2. To save as a PDF, select File, then Save As;
  3. Select Browse to choose a location on your computer in which to house it;
  4. Select PDF from the drop-down menu;
  5. Click Save to create your PDF document.

If you follow the above instructions, making a PDF file document on the computer presents no issue!

How Do I Create on Android and iOS?

Learning to make PDF documents on a mobile device can be a little tricky, but it’s still possible. On iOS, you can use the print option to save your text document or photo as a PDF. On an Android phone, you can use the mobile option to Print. You can make a PDF from Google Docs or Microsoft Office. The steps to making PDFs on mobile devices are very similar. 

Read the steps below to learn how:

  1. Download a PDF converter app, such as Adobe Acrobat Reader, Microsoft Office Lens, or CamScanner;
  2. Open the app and choose the option to create a new PDF file;
  3. Take a photo of the document you want to convert, or select an existing file from your device;
  4. Choose any additional options, such as adjusting the brightness or contrast of the image;
  5. Click on the “Save” or “Export” button to create your PDF file;
  6. Choose a location on your device where you want to save the PDF file;
  7. Give your PDF file a name, and click on the “Save” button;
  8. Your PDF file will be created and saved to the location you selected.

Tips for Making PDF Files Great

Now that you know about making PDFs on any device, here are some tips for making your PDFs look great:

  1. Use high-quality images and graphics: If you’re including images or graphics in your PDF, make sure they are high-resolution and look great on both large and small screens.
  2. Keep the file size small: PDFs can quickly become large files, which can be difficult to share and download. Try to keep your PDF file size as small as possible by compressing images and using efficient formatting.
  3. Use a consistent design: If you’re creating a multi-page PDF, try to use a consistent design throughout the document to create a cohesive look and feel.
  4. Use fonts that are easy to read: Avoid using overly stylized or decorative fonts, as they can be difficult to read on small screens. Stick to clear, easy-to-read fonts like Arial or Times New Roman.
  5. Include clickable links: If you’re creating a PDF for marketing or informational purposes, consider including clickable links to related resources or websites.

Bonus Tip to Make an Interactive PDF

Now that you have learned the simple steps to create a basic PDF across several devices, you do not want to end it there. Nowadays, you want to make PDF file documents that stand out. Interactive PDFs create a level of engagement and excitement that static PDFs just do not.

DCatalog offers many tools and features to enhance your PDF with interactive elements. When you upload your PDF to our intuitive admin platform, you enable yourself to make a stunning online flipbook that supercharges your PDF into an immersive digital experience.

Add interactivity to your PDF such as video clips, audio clips, fun GIF images, pop-up images and videos, and internal and external links. Create PDF content that stands out and wows your audience.

By jumping onto our easy-to-use platform, you create a bright, engaging, immersive experience for your PDF in minutes.


We hope this blog post provides you with useful information and functional instructions so you can find the most convenient way to make a PDF on whichever device you choose. By following the steps outlined in this blog post, you can create a successful PDF document to share a report,or a presentation, or other important information with your audience. We hope these PDF making tips help you in forming the content that you need. 

As always, DCatalog is here to help. Contact one of our Publishing Executives to get started on creating your interactive PDF today!


What is a PDF file?

A PDF file, or Portable Document Format, is a file format used to present documents in a way that is independent of software, hardware, and operating systems.

Why would I want to create a PDF file?

Creating a PDF file can be useful when you want to share a document with someone but don’t want them to be able to edit the original document. PDFs also preserve the formatting and layout of the original document, making them ideal for sharing documents like resumes or business proposals.

What software do I need to create a PDF file?

You can create a PDF file using a variety of software, including Microsoft Word, Adobe Acrobat, Google Docs, and many others.

Are there any file size limitations when creating a PDF file?

Yes, there are often file size limitations when creating a PDF file. This can vary depending on the software you’re using and the specific file you’re trying to convert. If you run into file size limitations, you may need to compress the file or split it into multiple PDFs.

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